Use this form if you are preparing minutes of a meeting that has not occurred or will not occur, because you'll want to sidestep any formal call and notice requirements. The best way to do this from a legal perspective is to have each director or shareholder sign a written Waiver of Notice of Meeting form, dated before or on the same date as the meeting.
You may also use a Waiver of Notice of Meeting form if you're planning to hold a real meeting. You should use a Waiver of Notice of Meeting form whenever you wish to hold a meeting of your board or shareholders and do not have or do not choose to take time to provide everyone with advance verbal or written notice.
By signing this form, the director or shareholder waives any notice requirements for the meeting otherwise required under state law and any additional or alternative notice rules set in your bylaws.